Getting The Most Life Out Of Your Event Equipment

Getting The Most Life Out Of Your Event Equipment
By Breanna Williams
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Getting The Most Life Out Of Your Event Equipment

Event equipment, (especially tables and chairs) are necessary for almost every kind of party, gathering, or ceremony you can think of.

After all, who wants to stand around for hours with nowhere to sit? If you’re in the event rental business, you know that sometimes you might need hundreds of the same kind of chair to accommodate the huge guest lists.

Buying hundreds of chairs at a time can get pricey, especially if you’re finding yourself purchasing new items every year as replacements for your inventory.

Taking good care of the equipment you purchase can make a huge difference in its lifetime and how long you’re able to keep those items in your inventory.

Here’s a few ways to keep your equipment looking pristine, and long-lasting!

Choosing the Right Product

The first step to having a durable inventory is choosing the right product for your needs.

For example, wood chairs scratch much easier than resin or plastic folding chairs, but you can re-stain wood easily to cover up any unsightly scrapes.

Plastic tables can dent over time, where wood tables remain solid if banged around.

You’ll want to take into account what kind of events these will be used for, what kind of venue they’ll be used at, and how often they will be in use.

Once you have those things taken into account, you can make an educated decision on the best products for your needs!

If you happen to be shopping with us at EventStable, feel free to call in and talk to one of our representatives about which table or chair is right for your business.

We are happy to discuss your future events, venue location, and which products will suit your needs best, while still lasting years to come!

Keeping the Right Environment

Keeping your event equipment in the right environment can extend the lifetime considerably, especially if you are using wood furniture (which is sensitive to environment changes).

You’ll want to store your products in a cool, dry place. Heat or moisture are both huge aggressors when it comes to wood warping and general wear-down of the products.

Having a designated storage area in an indoor place that is not exposed to heat or any moisture is the best way to keep your inventory put away and looking nice.

Limit outdoor use on products, especially if the items are wood. Wood can become weathered more easily than plastic or resin.

If you’re planning on accommodating a lot of outdoor events, you may want to consider some plastic or resin products, as they are a bit more resistant to harsh conditions, and can easily be wiped clean if you get any dirt or mud on the legs!

Protecting Your Equipment

One of the best ways to keep your furniture pristine and looking sharp, is to protect them from the elements.

Chair covers are a great way to shield your chairs from any dust in storage. You can purchase individual covers, or even stack covers that fit over high stacks of chairs, and groups of folding chairs.

Chair covers protect against colors fading, dust and dirt settling, as well any scratching that might occur moving chairs in and out of storage when you’re ready to put them to use.

Once you take the covers off, you have pristine chairs ready to go. After all, who has time to dust 200 chairs, right? Chair and table carts can also be used in storage for easier moving, and to maximize storage space.

 If your inventory is mainly wood, another idea to keep the livelihood of your inventory lasting long, is to find a stain that matches your products and keep a jar on hand.

Any scrapes or scratches that happen can easily be disguised with a well-matched stain.

We suggest spot-testing any stain on the bottom of the chair before you go art-class on them though. Just give the scratch a nice buff with a piece of sandpaper, and stain away

If you happen to be shopping with EventStable, we even offer carts specifically designed for our tables and chairs, as well as protective covers.


If you have any questions, or need any ideas on how to keep your products looking brand-new for years of events to come, feel free to ask any of our representatives!


Author: Breanna Williams

Breanna is a Customer Service specialist on the EventStable team. She lives on the sunny Central Coast of California with her bobtail cat, Jackie. Outside of work, you can typically find her at the beach or playing video games with her friends! Oh, and she really loves soup. 

March 2, 2020
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