How Many Folding Chairs (and more!) Should I Buy for My Rental Company?

How Many Folding Chairs (and more!) Should I Buy for My Rental Company?

Starting a rental company can seem daunting; with the vast amount of chair models and colors, where do you begin?

Folding chairs are one of the most popular seating options for event rentals, but how many should you start with?

Aside from chairs themselves, there are tons of options for transportation and replacement parts to make life easier, but that’s getting into another hot mess of decisions, which gets stressful! Fear not, we’re here to help.

Below is a quick guide to purchasing bulk folding chairs and folding chair accessories- to help your rental company make the biggest return on investment with your inventory!

Folding Chairs

Chairs are essential in the event rental world, after all, it’s hard to have an event without anywhere to sit down.

If you’re planning on renting chairs out for events, it’s important to know what kind of events and venues you will be accomodating.

Some quick research about local venues and event spaces can give you key information on how many chairs to purchase.

If you notice that the venues in your local vicinity tend to be small wineries and hotels, you may not need to buy hundreds of chairs. Look into the event space capacities, and work from there. 

Another way you can research your local events, is trying to get in contact with some local event or wedding planners.

Sending a quick email to a few planners letting them know you’re a new company hoping for local advice, and asking the average event size in the area might yield some responses.

You never know, you might get ignored, but you could also gain valuable information and even make connections with some of the planning companies you might see or even work with in the future. 

Once you’ve gathered enough information about the events and venues in your area, you may feel more ready to make an informed decision on the quantity of chairs for your purchase.

Keep in mind that the larger quantity chairs you have, the wider range of events you can accommodate. However, like previously mentioned- if your local spots only hold 75, you might not need 400 white plastic folding chairs. 

Lastly, when purchasing a bulk amount of folding chairs, it’s always a good idea to have a few extras on hand just in case you get a few chairs back broken after an event.

This way, you’re never short for events waiting for new chairs to ship out. We suggest having between 1-2 chairs for every 50 you have on hand, for those quick exchanges. 

Folding Chair Replacement Parts

Replacement parts for your folding chairs are another great thing to keep on hand for quick fixes that don’t require a brand new chair.

If you’re shopping with us at EventStable, we offer replacement pieces for the most common wear and tear areas on folding chairs.

Bolt Covers

Offered for Resin Folding Chairs, bolt covers are available in black, white, and mahogany, and are sold in packs of 100. Bolt covers are perfect to add onto the first order of resin folding chairs, to keep them looking clean and pristine!

Foot Caps

Offered for Plastic Folding Chairs, replacement foot caps are available in black and white. The caps come in packs of 100, making them a great thing to add to an initial order of plastic folding chairs that will be useful for years to come.


Offered for Resin and Wood Folding Chairs, replacement cushions come in a variety of colors.

Easy to use and change, cushions are a great thing to keep on hand for any unsightly scuffing or tearing that might happen later down the line.

Having a couple spare cushions for every 50 or so chairs is one of the best ways to keep the seats fresh.

Folding Chair Dollies

Dollies are one of the most useful accessories for folding chairs, making transportation and storage a breeze.

You can forget hurting your arms carrying 6 folding chairs at a time like the Hulk- and check out some of the dolly options offered at EventStable.

Our Folding Chair Dolly holds up to 25 wood and resin folding chairs, and up to 50 Plastic Folding chairs! The best part about having dollies, is the easy storage that’s ready to move for your next event.

If you’re shopping with EventStable, we even offer bundles with dollies, pre-calculated to have the perfect amount of dollies for your chairs (and did I hear bulk quantity discounts? Yay bundles!)

Author: Breanna Williams

Breanna is a Customer Service specialist on the EventStable team. She lives on the sunny Central Coast of California with her bobtail cat, Jackie. Outside of work, you can typically find her at the beach or playing video games with her friends! Oh, and she really loves soup. 

May 4, 2020
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