3 Ways For Party Rental Companies to Stay Organized During Busy Season

3 Ways For Party Rental Companies to Stay Organized During Busy Season
June 10, 2022 147 view(s)
3 Ways For Party Rental Companies to Stay Organized During Busy Season

Here at EventStable, we know that once the busy season arrives for party rental companies it is hard to slow down. While being busy is great for business, it isn’t as great for staying organized. The last thing you want is to have your team just dumping tables and chairs off at your warehouse after each event.


As far as efficiency goes, it is best to have the proper systems in place to assure your party rental inventory stays organized and taken care of so that your business can reap the rewards. 


Here are 3 ways you can stay organized during the height of busy season:

Utilize The Off-Season

We always stress to our customers that when things slow down it is the perfect time to take stock of your inventory. What needs to be replaced? Maybe you need to order replacement parts.

Are there new popular stacking chairs that you’d like to add to your inventory if your market supports it? Off-season is the time to order. 


This is also the perfect time to meet with your team and talk about what could be done to optimize your warehouse space and ways you can make pick up, installation and returning inventory easier during the busy season.

Develop Warehouse Systems

If your warehouse isn’t organized it can lead to mistakes on event days. Time is money so it is important to develop an organizational system that works for your company. Many of our customers who are leaders in the industry such as Event Essentials in Madison, WI organize by product type. 


As you can see in the photo white Chiavari chairs are all together and have protective covers on them as well as their ghost chairs are all together. 


If you have a massive inventory we also recommend looking into an inventory management system like the ones from our friends at Goodshuffle

Regular Check Ins

Not all of your preparation will be full proof, which is why during the busy season it is important to have bi-weekly check-ins with your team to make sure all the organization systems you put in place are working. 


Ultimately, inventory organization leaves your party rental business to do what it does best - provide awesome customer service and amazing rentals that help create memorable events.


Author: Larah Winn

Larah is the creative and marketing specialist here at EventStable. She lives in the old axe factory town of Collinsville, Connecticut with her husband and dog Baya. In her free time you can find her helping her husband restore their 1860's cottage.

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